R1. Facilities Codes and Standards
a. Legally Mandated Standards
1. Code of Federal Regulations (CFR):
(a) Occupational Safety and Health — 29 CFR Parts 1904, 1910, 1926, and 1960
(b) Historical Preservation — 36 CFR Part 800
(c) Architectural/Engineering (A/E) Design Requirements — 48 CFR Part 36
(d) Disability/Accessibility — 28 CFR Part 36
(e) Architectural Barriers Act Accessibility Standard (ABAAS)
2. Building codes used in the United States (U.S.):
Centers in federally owned buildings should make efforts to adhere to the most recent applicable building codes adopted by the state or local jurisdiction as well as laws related to landscaping, open space, storm water, building massing and orientation, and aesthetic considerations. Unless the lease states otherwise, centers located in leased buildings must adhere to the most recent applicable building codes adopted by the state or local jurisdiction in which the center is located. The center must have access to a copy of the relevant locally adopted building codes.
Applicable codes may include, but are not limited to:
(a) International Code Council International Codes including the International Green Construction Code
(b) General Services Administration Public Building Service-P100, Facility Standards for the Public Buildings Service
(c) National Fire Protection Association (NFPA), American Society of Heating Refrigeration and Air Conditioning Engineers (ASHRAE), National Roofing Contractor Association (NRCA), American Society of Mechanical Engineers (ASME) and other national consensus standards to the extent that is practicable and as necessary.
(d) Life Safety Code — National Fire Protection Association (NFPA) 101
b. Job Corps Standards
1. Bathrooms and showers must be adequate in number, clean, brightly lit, odor-free, well ventilated, and adequately supplied.
2. Residential buildings must provide sleeping rooms, bath and lounge facilities, appropriate administrative spaces, and lockable storage space for student belongings.
3. Counselors must be provided with private, secured offices with easy student access.
4. Laundry facilities must be available for student use.
5. Recreational facilities must include access to a gymnasium, multi-purpose recreation areas, and sports fields.
6. Academic buildings must have adequate space for classrooms, computer labs, and learning resources.
7. Career Technical Training (CTT) areas must have classroom and training space to satisfy the needs of each training program, and resemble the workplace to the extent possible.
8. Dining and cafeteria facility must include a food preparation area, serving area, dining area, and storage areas.
9. Health services facilities must include private medical examining rooms; a nurse’s station; separate infirmary space for males and females; dental facilities; a secure drug storage area; and private space for mental health consultations, dentists, physicians, and Trainee Employee Assistance Program (TEAP) specialists.
10. Administrative areas must include general office and meeting space.
11. Storage areas must include adequate, lockable storage to safeguard confidential records, supplies, equipment, and hazardous materials, and to secure excess property.
12. Child development centers and residential parent/child programs must adhere to standards in Exhibit 5-9 (Facility Requirements for Child Development Centers and Residential Parent and/or Guardian/Child Programs).
13. Furnishings must be in satisfactory condition, adequate in number, and appropriate for use.
R2. Facility Survey
a. Purpose
1. The Job Corps National Office issues procedures to conduct periodic facility surveys of centers. Facility surveys will be performed every three years based on Program Year except as directed by the Job Corps National Office.
2. The purpose of the facility survey process is to assess and document the condition of facilities, identify deficient conditions, and provide recommendations and estimates for correction. These surveys serve as the primary method of assessing center conditions and planning future rehabilitation and repair projects.
3. All building deficiencies are classified and prioritized for rehabilitation and repair as follows (see R7 for sub-classifications and details):
(a) Class I – Life safety and health (highest priority)
(b) Class II – Code violation
(c) Class III – Repair and replacement
(d) Class IV – Programmatic needs
The center must:
1. Arrange for appropriate personnel to attend brief-in and brief-out.
2. Provide the facility survey team easy access to all on-site buildings and structures. Provide access to roofs and non-permit required confined spaces through OSHA compliant means.
3. Operate all equipment as necessary to perform the facility survey.
4. Provide documentation of maintenance procedures, required inspections, plans and inventories, warranties, building modification projects, utilities, permits, citations, and other reports as requested by the facility survey.
5. Participate in the facility survey process that includes:
(a) Long-range planning
(b) Review and discussion of the facility survey findings
(c) Development and implementation of measures to meet Federal mandates such as, resource conservation, green initiatives and other environmental issues
R3. Facility Preventive and Corrective Maintenance Program
a. Preventive and Corrective Maintenance Plan
1. The Center Operator must develop and submit within 90 days of contract award and annually thereafter, a Preventive and Corrective Maintenance Plan, that must at minimum address the following:
(a) Procedures for implementing a center corrective and preventive maintenance program by maintaining and repairing all buildings, grounds, roads, sidewalks, and equipment for which the center is responsible.
(b) Procedures for ensuring all preventive maintenance requirements identified in Form 5-05 are addressed and documented in CMMS.
(c) Procedures for handling emergency maintenance problems at all times including weekends, holidays, and after-hours.
(d) Procedures for obtaining assistance to handle specialized emergency problems beyond the scope and/or expertise of maintenance personnel.
(e) Procedures for implementing a Refrigerant Management Program (RMP) in accordance with EPA Section 608 (40 CFR Part 82, Subpart F) per PRH Chapter 5 Section 5.13 R5.
(f) Procedures for implementing a Lockout/Tagout Plan in accordance with 29 CFR 1910.147 per PRH Chapter 5 Section 5.1 R28.
(g) Procedures for inspecting, repairing, encapsulating, and/or removing asbestos- containing materials and/or lead-based paint; procedures for updating and maintaining an asbestos and/or lead-based paint O&M plan that meets Federal, state, and local jurisdiction requirements; and assigning qualified staff to manage the asbestos and/or lead-based paint program.
(h) Provisions Procedure for ensuring qualified staff to supervise students performing maintenance work as part of an approved career technical training program or center support program.
(i) Procedures to ensure that deficiencies identified during preventive maintenance activities, during facilities rounds checks, identified by facility occupants, or identified in facility survey reports are documented and corrected, using a computerized maintenance management system (CMMS) to document the requirement and track to completion.
(j) A list of qualified personnel and subcontractors who will be performing required preventive and corrective maintenance as well as cleaning of facilities, grounds, and equipment for which the Center is responsible.
b. Use of CMMS for Management of Preventive and Corrective Maintenance Requirements
1. The Center Operator must use a Government-provided commercial CMMS. The Center Operator will incur no costs for this system. The CMMS is vital to planning, scheduling, tracking, and documenting all preventive and corrective maintenance work activities for all facilities and building systems, including subcontracted work.
2. The Center Operator must input a complete inventory of assets to be maintained into the CMMS. For every building system and fixture, operators must input in CMMS a unique asset item #, asset description, asset building location, asset classification, list of required maintenance tasks, description of each maintenance task, and frequency of maintenance.
3. The Center Operator must use the CMMS to input, manage, schedule, and document status of all preventive and corrective maintenance work orders.
4. The Center Operator must document completion of all preventive and corrective maintenance work orders with technician name and completion date.
5. The Center Operator must develop CMMS preventive maintenance schedules for each applicable building system and fixture identified in Form 5-05, in the Preventive and Corrective Maintenance Plan and enter these preventive maintenance tasks into CMMS no later than 90 days from operating contract award and reviewed annually for accuracy and updated as necessary thereafter. Additional tasks shall be added by Center Operators as needed to ensure that all facilities and equipment on campus are maintained in accordance with applicable national, state, and local regulations and codes, manufacturer’s instructions, warranties, and industry standard.
(a) CMMS preventive maintenance schedules shall include a list of required maintenance tasks, description of each task, frequency of maintenance, list of consumable products required for the maintenance activity, settings required for equipment, and list of tools required to perform the job safely.
(b) Center Operators must reference Form 5-05 for minimum preventive maintenance frequencies and should schedule HVAC equipment that requires preventive maintenance to coincide with seasonal transition.
(c) In accordance with Item 38a of Form 5-05, “Daily Visual Checks,” Center Operators shall also develop and implement daily job schedules in CMMS for equipment and systems to be inspected daily to ensure proper operations and that any anomalies or issues are documented and addressed.
6. The Center Operator must ensure that the following is entered into CMMS:
(a) Input, scheduling, completion, and closeout of corrective maintenance work requirements identified by Center students and staff or self-generated by maintenance staff.
(b) Input, scheduling, completion, and closeout of work required for all CRA-funded requirements including subcontracted work.
(c) Input, scheduling, completion, and closeout of preventive maintenance work requirements in accordance with preventive and corrective maintenance plans.
(d) Categorize scheduled corrective maintenance work requirements according to priority (i.e., emergency, urgent, routine).
(e) Issue preventive and corrective maintenance work orders to maintenance staff via CMMS in accordance with relative priority.
(f) Document preventive maintenance schedule steps completed by maintenance staff and entering the data in the CMMS (craftsperson name, work completed, date, duration, materials used). Preventive maintenance activities must be completed and closed in accordance with the preventive maintenance schedule.
(g) Documenting corrective maintenance activities completed by maintenance staff and entering the data in CMMS (craftsperson name, work completed, date, duration, materials used such as belts and filters). Update CMMS when equipment is replaced to include asset identification, upload of relevant documents including warranties and O&M manuals, and update of job schedules in accordance with O&M manuals.
7. The Center Operator must prepare a yearly report from the CMMS system detailing the progress in completing identified preventive and corrective maintenance deficiencies. This report must be submitted annually through the CRA system (see Exhibit 5-2 and PRH Chapter 5 Section 5.1 R13).
c. Maintenance Staffing Requirements
1. The Operator of a Job Corps Center shall ensure they have a sufficient staff of qualified personnel and subcontractors for preventive and corrective maintenance and cleaning of facilities, grounds, and equipment for which the Center is responsible.
2. In addition to having maintenance personnel available 24 hours per day to handle emergency situations, the Operator must be prepared to handle emergency problems beyond the scope of maintenance personnel such as those involving the gas company, telephone company, electric power company, elevators, critical heating, water and wastewater treatment facilities, and heating, ventilation, and air conditioning (HVAC) systems.
3. The number of maintenance personnel required to meet minimum facility maintenance requirements will vary based on various factors such as relative age of Center facilities and infrastructure, and size of Center.
4. The maintenance team (including subcontractors) must have the skills, training, and experience required to perform the required preventive and corrective maintenance activities. Maintenance staff must have the minimum qualifications identified in Exhibit 5-3, Minimum Staff Qualifications, and as required by Federal, State, or Local regulation, codes, and licensure requirements.
5. Form 5-05, Job Corps Center Preventive Maintenance Minimum Requirements, cites applicable regulations, codes, or industry standard for common maintenance tasks.
6. Centers must have staff with the appropriate experience or qualifications per Exhibit 5-3 to perform a preventive or corrective maintenance task or must subcontract the activity to a qualified vendor. A list of typical maintenance tasks that may require subcontracted support include:
• Fire alarm systems maintenance, testing, and inspection
• Facility fire suppression system maintenance, testing, and inspection
• Kitchen hood fire suppression system maintenance, testing, and inspection
• Backflow device maintenance, testing, and repair
• Refrigeration machines
• Water chiller systems
• Cooling towers maintenance and water treatment
• Boiler systems maintenance, inspection, and water treatment
• Water and wastewater treatment facilities
• HVAC equipment and controls systems maintenance and repair
• Pest management program
• Fire extinguisher testing and recharging
• Roof inspections and repair
• Electrical switchgear
• Elevator testing, inspection, maintenance, and repair
• Pavements, walkways and drainage systems maintenance and repair
7. The Center Operator must provide a list of qualified personnel and subcontractors who will be performing required preventive and corrective maintenance as well as cleaning of facilities, grounds, and equipment for which the Center is responsible as part of its Preventive and Corrective Maintenance Plan.
d. Other Requirements
1. Facility maintenance requirements apply to all buildings and structures even if vacant or closed on an otherwise active Job Corps Center unless the buildings or structures are slated for demolition. Demolition of inactive center facilities will be accomplished in accordance with PRH Chapter 5, Section 5.8 R12, Facilities Requirements for Closing a JCC or CCC.
2. Corrective Maintenance required because of leaks or moisture/water infiltration is required to be addressed as soon as possible after identification to avoid mold and further facility damage.
R4. Funding and Timelines
a. Operations and maintenance (O & M) repairs. Such repairs must be performed within seven calendar days for life safety issues, 30 calendar days for urgent issues, and 60 calendar days for all other issues.
b. CRA repairs/projects. If repairs or projects must use CRA Funds per Section 5.7 R8, the center must submit a request under the CRA Funding Request System. For requests for equipment or repairs consuming energy, the request must meet energy efficiency requirements or include an exemption per Section 5.8, R10 Center Energy and Sustainability.
CRA Projects may be accomplished at the National or Center level and will involve the center as follows:
a. National Office Projects require center operators to do the following:
1. Participate in concept development and provide programmatic requirements while the project is in scope development and the design stage.
2. Coordinate with DFAM, (ESC (Engineering Support Contractor) and general contractor staff during the construction phase ensuring a safe project environment. Additional coordination may involve phasing, temporary relocations, or other project specific requirements.
b. Technical Support Request
1. When a facility issue occurs that the center operator cannot itself resolve, a center can submit a TSR via the CRA Funding Request website. The CRA Funding Request website can be accessed via the CDSS Suite of Applications using the Funded-Not-Corrected icon. The TSR should include:
(a) Detailed description of the issue
(b) Efforts the center has undertaken to resolve
(c) The nature of the support requested
c. CRA Funding Requests
1. Emergency Repair Fund (B1b) Funds:
(a) Use of B1b funds– an Emergency is defined as a condition that if not promptly corrected would pose a serious risk to students, staff, or facilities. B1b funds may only be used in an emergency and with approval from the regional office which is obtained by submitting a request to use B1b funds via the CRA Funding Request System. Once the regional office has approved, the center may proceed with the repair.
(b) B1b Initial Allotment – When a new operating contract begins, the center should request an initial allotment of B1b CRA funds via the CRA Funding Request System. These funds are a lump sum and will be modified to the operating contract to be used for Emergency Repairs.
(c) B1b Replenishment – when the balance of B1b funds has decreased to 10%, the center must submit a request to have their B1b funds replenished by the allotment.
(d) When an emergency will exceed the B1b balance – the center must submit a request for additional B1a CRA funds
2. Regular CRA funds (B1a):
(a) If a facility issue occurs that is not an Emergency, and requires subcontracting or requires the use of non-consumable materials, the center must submit a request for B1a funds via the CRA funding system.
d. Center Projects (Funded-Not-Corrected [FNC] Projects)
1. Centers must follow their applicable procurement guidelines (corporate, operating contract, FAR, Contractor’s Purchasing System Review (CPSR), etc.) when subcontracting for facility maintenance or repairs. For example: number of quotes, sufficient documented justification when competition is limited such as sole source, advanced notice, CO consent, etc. Responsibility for compliance rests solely on the center and shall be monitored by their COR for compliance with subcontracting requirements.
2. Centers must update the project information on the FNC website at least monthly or more frequently when the status of a project is changing.
e. Demolition Process
1. The center must prepare and submit Parts 1 and 2 of the Demolition Request Package located on the FNC/CRA/CTST website, to the region (or agency headquarters for CCCs).
2. The Regional Office of Job Corps or the USDA shall review and forward the Demolition Request Package to the National Office of Job Corps.
3. The National Office will review and if appropriate approve the Demolition Request Package. The National Office review includes environmental, real estate, and historic preservation issues, all of which must be resolved before approval.
4. Following approval by the National Office, the center must obtain quotes for the demolition and submit a request for funding using the CRA Website.
R5. CRA and Funded-Not-Corrected (FNC) Reporting
a. The Job Corps Construction/Rehab Report must be submitted quarterly by each Job Corps center via the FNC/CRA/CTST website, reviewed by their Regional Offices (or agency headquarters for CCCs), and forwarded to the National Office. The updated Construction/Rehab Report must be updated and submitted with each CRA Funding Request.
b. Centers must update the status of each FNC deficiency at least monthly or more frequently as the status changes from receiving funds, procurement, construction award, construction progress, and completion. The updates must include:
1. CRA modification number, date, amount and CRA funding code
2. Project Status
3. Project Schedule
4. Comments on the progress
5. Reasons the project is delayed if applicable
c. Every effort must be made to complete the FNC within the time frames detailed in R7 – Timeframes for Completion of FNC Deficiencies.
d. Centers must ensure funds are used within the three-year period of availability. When the three-year period has passed those funds will remain on the center operating contract. If not subsequently used before the end of the operating contract, the funds will be de-obligated by the region and returned to the U.S. Treasury.
R6. CRA Furniture, Furnishings, and Equipment
When a National Office project is performed for a dormitory, cafeteria, or new Job Corps center, the National Office will assist in the selection of the furniture and furnishings.
a. Approximately 6-9 months from completion, the ESC Interior Design Specialist will contact the center to arrange a presentation of the proposed furniture and furnishings.
b. The ESC will complete a furniture and furnishings binder that contains the specifications and quotes from three vendors, which includes delivery and installation. The ESC will provide the completed recommendation binder to the center.
c. The center must prepare a CRA funding request for the furniture and furnishings, and additional equipment needed for the initial fit out(s) of the building(s) (e.g., microwaves, common-area televisions, etc.). These requests must be submitted via the CRA Funding Request system.
d. The region will forward the request to the National Office for approval.
e. Once approved and a change has been made to the Financial Operating Plan (FOP), the funds will be modified to the center operating contract.
f. The center will then proceed with the purchases, and coordinate delivery and installation.
R7. Timeframes for Completion of Funded-Not-Corrected (FNC) Deficiencies
a. Class IA – Life Safety and Health (top priority)
1. Depending on the complexity and potential harm associated with the deficiency, a Class IA deficiency may be corrected within a few days, but must be completed within 90 days of contract modification.
2. Class IA life safety and health violations include, but are not limited to:
(a) Inadequate or deficient fire alarm systems in residential, classroom, instructional, or administration buildings
(b) Inadequate or deficient emergency exit signage or lighting in a residential, classroom, or administration building
(c) Inadequate or deficient sprinkler systems in a residential, administration, classroom, or instructional building
b. Class IIA, IIB, and IIC – Code Violations
1. Depending on the complexity and possible results associated with the deficiency, a Class IIA deficiency (that may shut down center operations) or IIB may be corrected within a few days, but must be completed within 90 days after contract modification.
2. Class IIA deficiencies include, but are not limited to:
(a) Lack of or deficient emergency shut-off switches for power tools or appliances
(b) Lack of portable fire extinguishers
3. Class IIB deficiencies include, but are not limited to:
(a) Dryer ducts posing fire hazards in residential buildings
(b) Kitchen hoods without fire suppression or power shut down
(c) Ceiling panels not fire-rated in residential buildings
4. Class IIC deficiencies would be corrected when performing a significant renovation of that area. When funded, the deficiency must be completed within 180 days after contract modification.
5. Class IIC deficiencies include, but are not limited to accessibility in restrooms.
c. Class IIIA and IIIB – Repair and Replacement
1. Depending on the complexity of the correction and availability of funding, a Class IIIA deficiency (that may shut down center operations) may take up to two years or longer to get funded. When funded, the deficiency must be completed within 180 days after contract modification.
2. Class IIIB deficiencies (that would not result in interruption of center operations) may await funding through multiple CRA budget requests. When funded, the deficiency must be completed within 180 days after contract modification.
d. Class IVA and IVB – Programmatic Needs
1. Class IVA deficiencies for repairs that would improve the quality of instruction, should be completed within 180 days after contract modification.
2. Class IVB deficiencies would be desirable enhancements that should be completed within 180 days after contract modification.
R8. Preoccupancy Survey for Center Projects
For National Office of Job Corps Projects, the Certificate of Substantial Completion will satisfy Office of Job Corps preoccupancy inspection requirements.
For center projects, centers are responsible for ensuring that all construction projects conducted on center meet federal, state, and local building code requirements, and must coordinate with the local building official and obtain any necessary permits and inspections. The National Office does not have the authority to inspect and approve a building, structure, or facility for occupancy. If assistance is needed, the center must submit a Technical Support Request via the CRA Funding System.
Preoccupancy surveys must be arranged by the center, with the assistance of the architect, engineer, project manager, CTST project manager in charge of the project, or local jurisdiction (Fire Department).
a. A preoccupancy survey must be performed prior to moving students and staff into:
1. A new center, dormitory, administration, or other center facility (e.g., temporary classroom building)
2. A facility that has been renovated to change any building structural system or major mechanical, electrical, plumbing, egress, or fire and safety system
b. Certificate of Substantial Completion must be issued to indicate that the project is ready and approved for student and staff occupancy. A Punch List must be generated by the contractor performing the work and must contain those items that still need to be completed. Remaining Punch List, non-NFPA 101 Life Safety Code items must be completed within 30 days of occupancy.
c. Certificate of Substantial Completion will not be issued if the Punch List includes NFPA 101 Life Safety Code deficiencies. NFPA 101 deficiencies must be abated prior to occupancy.
d. Career Technical Skills Training (CTST) Projects
Centers must coordinate with the state or local authorities that have jurisdiction to obtain any required construction permits and preoccupancy inspections, if applicable. A preoccupancy inspection must be conducted by the center Safety Officer per Chapter 5, Section 5.9, R5.g. The Certificate of Substantial Completion must be issued by the applicable staff instructor.
e. Civilian Conservation Centers (CCCs)
Preoccupancy surveys or a substantial completion walk-through of new construction and/or renovation projects performed on CCCs, including CTST and projects funded through the CRA, must be performed by U.S. Department of Agriculture (USDA) Forest Service engineers.
f. Written inspection reports, including Certificates of Substantial Completion, Punch List of items completed, and inspections performed by jurisdiction of authority, must be maintained on center. Copies must be distributed to the National Office and the appropriate Regional Office Project Manager.
g. Centers are responsible for providing the Office of Job Corps Occupational Safety and Health (OSH) program contract reviewers with information about construction or renovation projects completed, and outstanding deficiencies since the last annual OSH review. Copies of all inspection reports, including Certificates of Substantial Completion and inspections performed by jurisdiction of authority, must be made available to the reviewers at the time of the annual OSH program review.
R9. Career Technical Skills Training (CTST) Project Plan Technical Review
a. CTST projects are submitted annually and approved via the CTST funding request website (accessed via the JCDC CDSS Suite of Applications FNC application) in accordance with PRH Appendix 508.
b. Any CTST projects that involve facility alterations such as egress impacts, HVAC impacts, modification of electrical circuits, or structural impacts such as: movement of interior or exterior walls, addition or removal of interior walls, new electrical equipment must be submitted with detailed plans and specifications. These detailed plans and specifications, in some cases, may need to be professionally prepared and stamped and be accompanied by a cost estimate. If there are questions about a project planned for submission, please contact your ESC project manager who can provide assistance. These plans, specifications, and cost estimates must be reviewed by the center Facility Maintenance Manager and must be submitted as part of the CTST project approval process for review and final approval by the National Office.
c. The center shall be responsible for ensuring the work is accomplished in accordance with the approved plans and specifications.
d. Centers must coordinate with the state or local jurisdiction of authority to obtain all required construction permits and preoccupancy inspections, if applicable.
e. CTST projects that have not been accomplished in accordance with the approved plans and specifications in CTST constructed new facilities or in renovations of existing facilities without professional approval or that result in an unsafe condition may be directed to be removed at the contractor’s expense.
R10. Center Energy and Sustainability
Job Corps centers must adhere closely to the following requirements and must implement sustainable practices wherever feasible and cost-effective.
a. Centers must assign responsibility for each sustainability requirement and goal below to key individuals. Centers must educate and encourage staff and students on the importance of resource conservation.
b. Centers must develop and implement written policies and procedures that include:
1. Procedures to reduce energy and water consumption. Centers must adopt DOL goals for annual reductions in energy and water consumption. With approval from the National Office, centers must investigate and participate in utility-sponsored programs for demand-response, advanced energy and water metering, load shedding, and incentives for the installation of energy and water conserving equipment. Centers with renewable energy facilities must operate and maintain them as coordinated with the National Office.
2. Procedures to reduce fuel consumption by motor vehicles.
3. Solid Waste Management Policies that prioritize approaches from most to least preferred.
(a) Source reduction and reuse;
(b) Recycling and composting;
(c) Energy Recovery; and
(d) Treatment and disposal.
Provide reuse and recycling services, including composting, for building occupants where markets or on-site recycling exist, and divert at least 50% of non-hazardous and non-construction related materials (by weight) from landfills. Provide salvage, reuse, and recycling services for waste generated from building operations, maintenance, repair and minor renovations, and discarded furnishings, equipment, and property. During alteration and repair projects, where markets or on-site recycling exists, divert at least 50% (by weight) of construction and demolition materials.
c. Greenhouse Gas (GHG) Emissions Reduction: Centers must reduce direct GHG emissions, primarily from building energy usage and fleet energy usage, by the current DOL goal for annual reductions. Centers must take steps to reduce indirect GHG emissions from business travel, waste disposed, commuting travel, student transportation, and from the increased use of renewable energy.
d. Centers must demonstrate compliance or consistent progress in addressing the following requirements.
1. Integrated Operations and Maintenance: Centers must use an integrated team to develop and implement policies regarding sustainable operations and maintenance. Centers must assess existing condition and operational procedures of the building and major building systems and identify areas for improvement. Centers must use a computerized maintenance management system with occupant feedback capabilities that are used to augment building operations and maintenance.
2. Commissioning: Centers chosen to participate in the commissioning process must cooperate fully with the commissioning agent to produce a comprehensive and effective commissioning study. Commissioning assesses the existing facility and the associated building systems to ensure that all building components and systems are functioning as intended by the original design and by associated codes and standards.
3. Seek to achieve optimal energy efficiency and evaluate performance monthly.
4. Employ strategies that measure and minimize water usage. Optimize cooling tower operations. Repair leaking equipment and piping as soon as discovered. Use water efficient irrigation strategies such as landscape design concepts that incorporate low impact design and native, drought resistant plantings. Where available, use alternative sources of water such as harvested rainwater, treated wastewater, grey water and reclaimed water to the extent permitted under local laws and regulations. Employ strategies that reduce stormwater runoff and discharges of polluted water offsite.
5. Enhance indoor environmental quality by taking actions to ensure optimal indoor air quality, including:
(a) Provide safe and healthy ventilation and thermal comfort.
(b) Establish policy and implement a moisture control strategy to prevent building materials damage, minimize mold growth, and reduce associated health risks.
(c) Use low-emitting materials for building modifications, operations, and maintenance. When using the following materials, use varieties with low pollutant emissions: composite wood products, adhesives, sealants, interior paints and finishes, solvents, carpet systems, janitorial supplies, and furnishings.
(d) Establish a policy and implement necessary protocols to protect indoor air quality during renovations, repairs, and alterations, and during occupancy. The policy must include flush-out of the construction area following project completion and be reviewed and approved by the Center’s Safety Officer.
(e) Promote opportunities for voluntary increased physical movement of building occupants such as making stairwells a desirable option for circulation, active workstations, fitness centers, and bicycle commuter facilities. Support occupant health by considering options such as providing convenient access to healthy dining choices, potable water, daylight, plants, and exterior views where possible.
6. Procure products that have a lesser or reduced effect on human health and the environment over their lifecycle when compared with competing products or services that service the same purpose, including:
(a) Energy Star and Federal Energy Management Program (FEMP)-designated energy efficient products. Some Energy Star or FEMP products may not be life cycle cost effective for purchase. Centers may be granted an exemption using a life cycle cost analysis. For life cycle cost analysis exemptions, a life cycle cost analysis using the most recent version of the Building Life Cycle Cost (BLCC) [VJA-E1] program (currently BLCC version 5_3_20 for windows) will be prepared. If the Life Cycle Cost is less for a product not rated by Energy Star or a FEMP designated product, DFAM may recommend to the Contracting Officer to approve that product. Centers should submit a technical support request through their region to DFAM to get a life cycle cost for a CRA request. For Energy Star or FEMP designated products that are not reasonably available in a locality, at least 3 different vendors shall be required to state in writing that the Energy Star rated products or FEMP rated products or products which meet the Energy Star or FEMP specifications are not locally available. The Contracting Officer must concur.
(b) Environmental Protection Agency (EPA) WaterSense-labeled products or other water conserving products when available.
(c) Use Resource Conservation and Recovery Act (RCRA) Section 6002 compliant products that meet or exceed EPA’s recycled content recommendations for building construction, modifications, operations, and maintenance.
(d) Per Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), for USDA-designated products, use products with the highest content level per United States Department of Agriculture’s biobased content recommendations.
(e) Purchase products that meet Federally Recommended Specifications, Standards and Ecolabels or are on the Federal Green Procurement Compilation.
7. Integrated Pest Management: Centers shall use integrated pest management techniques as appropriate to minimize pesticide usage.
8. Ozone Depleting Compounds (ODC): Centers shall eliminate, to the maximum extent practicable, ozone depleting compounds and high GWP chemicals where EPA’s SNAP has identified acceptable substitutes or where other environmentally preferable products are available.
9. Tobacco Smoke Control: Centers prohibit smoking within buildings (as required by PRH Chapter 2, Section 2.3, R6), and within 25 feet of all building entrances, operable windows, and building ventilation intakes.
e. Reporting: Centers must complete the following reports in accordance with Exhibit 5-2, Plan and Report Submission Requirements.
1. Centers must upload energy and water consumption data into the designated online system (currently Energy Watchdog) monthly. The system may be used to review performance data and trends.
2. Centers must track and report waste disposal quantities through the National Office designated tracking system on a quarterly basis.
3. Centers must upload Greenhouse Gas (GHG) (Carbon Footprint) information on an annual basis through the National Office designated system.
f. Climate Change Risks
Work to increase climate resilience. Where possible, align with local and regional efforts to increase community resilience. Consider fire-resistant operation and management to enhance resilience to the impacts of wildfires and reduce risks to the lives of occupants in the event of a wildfire.
R11. Center Operator Transition
During transition of operators at a Job Corps Center, the incumbent operator is responsible for completing Form 5-10, Job Corps Center Operator Transition Facilities, Health/Safety, and Fleet Vehicle Checklist, with the new operator and providing the applicable deliverables listed on the checklist to facilitate a successful transition of center facilities. Both operators shall sign the checklist when complete and submit to the Region prior to transition completion.
R12. Facilities Requirements for Closing of a JCC or CCC
a. In the event that DOL decides to close a JCC or CCC, the Center Operator provides facilities support throughout the process.
• The Center Operator must complete repairs as directed by the Contracting Officer.
• The Center must cooperate and work through the Region to inventory and remove all personal property from the Center as directed by the Region.
• The Center must cooperate with the Region during a pre-closure or disposal walkthrough.
b. Once the Center ceases operations associated with pending closure, the Center Operator must be responsible for the protection and maintenance (caretaker services) of the property until the custody and control is transferred to another entity, i.e., either transfer/sale, transfer to lessor, transfer to United States Forest Service (USFS) or transfer to a caretaker contractor. In the case of a relocation within the same market, the Center Operator may be tasked with providing caretaker services for the property.
