R1. Assignment and Scheduling Procedures

Admissions Services ​providers must adhere to the following assignment and scheduling procedures:

Center Assignment

​a. Assign enrollees to a center offering the type of career technical training selected by the individual​, and, among the centers that offer such training, is closest to the enrollee's home, unless:

​1. The enrollee would be unduly delayed in participating in the Job Corps program because the closest center is operating at full capacity.

2. The parent or guardian of an enrollee requests assignment to another Job Corps center due to circumstances in the home community of the enrollee that would impair prospects for their successful participation in the Job Corps program. Such a request must be documented in the applicant's electronic record.

3. The parent or guardian of the enrollee objects to the assignment of an enrollee under the age of 18 to a center other than the center closest to home that offers the desired career technical training, such an assignment must not be made. The objection of the parent or guardian must be documented in the applicant's electronic record.

All Job Corps centers must comply with applicable accessibility requirements. It is unlawful to assign an applicant to a particular center, or to steer such an applicant away from a center, based solely on accessibility concerns. Although the law may not require a specific center to comply with federal architectural accessibility guidelines, the center may be required to provide RA/RM/AAS for the needs of a particular individual’s disabilities if the accommodations are not an undue hardship.

If an applicant offered enrollment has disclosed a mobility-related disability, or has such a disability that is obvious (for example, if they use a wheelchair), and Admissions Services has concerns about the accessibility of the most suitable center, Admissions Services may raise those concerns with the applicant and/or their parent, guardian, or other representative. In these cases, three points must be kept in mind:

​a. Admissions Services must inform the applicant and/or their parent, guardian, or other representative that the applicant is entitled to ask for a RA/RM/AAS, which may include a request for modifications to the center at issue.

b. The center's Disability Accommodation Committee (DAC) is required to consult with the applicant to identify possible RA/RM/AAS and must give consideration to the applicant’s choice of RA/RM/AAS that would impose an undue hardship.

c. The final decision about accepting RA/RM/AAS must be left up to the applicant and/or their parent, guardian, or other representative.

R2. Arrival Scheduling

Centers must:

a. Accurately project arrival needs and issue arrival requests to Admissions Services in accordance with the National Enrollee Assignment Plan and in order to maintain at least 100 percent OBS.

b. Schedule timely arrival of new students in consideration of training selection, available dormitory space, and other factors.

c. Where RA/RM/AASs will be provided, ensure that the RA/RM/AAS are in place before arrival. However, failure to provide timely RA/RM/AAS will not excuse undue delay of arrival and may be the basis for a discrimination complaint.

d. Provide timely travel information to Admissions Services and incoming new students, including a list of center personnel to contact in case of travel delay or other issue.

e. Meet and greet arrivals at the designated time on the center or at the determined travel termination point.

R3. Pre-Departure Activity

Admissions Services must:

a. Ensure that an arrival date and travel information have been coordinated between the center and the incoming new student, including the 800-733-JOBS telephone number in case of emergencies experienced during travel to the center.

b. Verify with the applicant that there has been no change to the applicant's status that would alter any of their answers to the eligibility requirements since the completion of the original application. This verification must also occur in instances of delayed arrival.

c. Job Corps' zero tolerance and other behavioral policies, items that can be brought to center, and physical security procedures including physical screening.

R4. Pre-Departure Center Contact

Centers will contact incoming new students prior to scheduled arrival to welcome them, and provide information about the center, reiterating items that can be brought to center, and physical security procedures including physical screening.

R5. Changed Arrival Dates

a. Travel Delay

If an incoming new student asks for a delay in the assigned day for travel to the center of assignment, Admissions Services must take the following steps:

1. Determine whether the request for the delay is valid and reasonable, e.g., due to illness or death of an immediate family member.

If the request is related to a disability, Admissions Services must contact the center and ask that the appropriate center staff persons determine whether the delay is a RA/RM/AAS for the disability, as explained in Form 2-03, Procedures for Providing Reasonable Accommodation, Reasonable Modification in Policies, Practices or Procedures, and Auxiliary Aids and Services for Participating in the Job Corps Program.

2. If the reason is unrelated to a disability, and Admissions Services determines that the reason is valid and reasonable, notify the center, and obtain instructions and a future date of travel. This notification must take place either before or on the assigned travel date.

b. Arrival Delay

Under the following circumstances, Admissions Services may ask the center for a delayed assignment for incoming new students who fail to depart as originally scheduled and who did not request a travel delay:

1. Admissions Services determines that the rea​son for the failure to depart is valid and reasonable. If the failure to depart is related to a disability, Admissions Services should contact the center and ask that the appropriate staff persons determine whether the delay is RA/RM/AAS for the disability, as explained in Form 2-03, Procedures for Providing Reasonable Accommodation, Reasonable Modification in Policies, Practices or Procedures, and Auxiliary Aids and Services for Participation in the Job Corps Program​.

2. The incoming new student requests a delayed arrival date within 120 days from the original arrival date. If the newly requested arrival date is after the 120-day period, a new background check is required. All other eligibility documentation remains valid for 6 months (180 days) from the date on the original application documents.

Subsequent background checks must comply with the same requirements as original background checks (see Exhibit 1-1​, Eligibility Criterion 4).

c. Special Circumstances

In instances when the incoming new student must arrive on a day other than their assigned arrival date,​ Admissions Services must obtain advanced approval from the center and/or Regional Office.

R6. No-Shows​​

A no-show may be established when the incoming new student fails to arrive on center and has not communicated with Admissions Services or the center within 24 hours of their scheduled arrival time.

In the event of a no-show:

a. Admissions Services and the center must coordinate to contact the assigned applicant promptly to determine the reason they did not arrive at the assigned center.

b. If appropriate, request a delayed arrival and reschedule the incoming new student in accordance with Chapter 1, Section 1.6, R5.b.

c. Notify the center of assignment of any delay.

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